Platform
What sits behind the counter, in order.
Prescriptions, customer service, pharmacist consultation room, catalog, lot-based inventory, homeopathy, finance and accounting, dashboards and branches, with the migration done at no cost. The same rule applies in every module: AI agents prepare, the person accountable for the area decides, and the system records and rejects whatever falls outside the rules.
The agents
An AI agent in every module.
Sixteen agents in four groups: bench and inventory; counter, prescriptions and consultation room; management; implementation and support. All of them use the same screens and rules as your team, and prescriptions, quotes, entries and payments only take effect with confirmation from the person accountable for the area.
The modules
Nineteen modules, the same rule.
In each one, the pharmacy sets the rules, AI agents prepare the work and the person accountable for the area checks and decides. The system records and rejects whatever does not follow the rules.
Prescriptions
Prescriptions as a photo or PDF, transcribed with prescriber, patient, components, doses and dosage instructions. Each dose is checked against the reference ranges registered by the pharmacy, and the order is entered for the pharmacist to assess and approve.
Compounding
Formula calculation with the product and lot correction factor, equivalence and density, automatic capsule and packaging selection, compounding order, monitored weighing and label.
Pharmaceutical catalog
DCB and CAS, regulatory class, Portaria 344/98 list, dosage forms, capsules and packaging, shelf life by dosage form, label name and unit conversion with no assumed factor.
Lot-based inventory
Lots with pharmaceutical factors, quarantine and release, receiving linked to the purchase order, adjustments numbered by branch and a computed balance derived from a stock ledger that is never erased.
Certificates of analysis and expiration dates
Raw-material lot assays with version history, and a daily alert, at each branch, for lots with a balance that are expired or close to expiring.
Controlled substances and SNGPC
Record-keeping for Portaria 344/98 substances, the period’s registers and balance reports, and SNGPC submission, checked by the responsible pharmacist.
Homeopathy
CH, DH and LM scales and FC and K methods as the pharmacopeia defines them, SD and C flagged as non-pharmacopeial, and the homeopathic lot with method and potency.
Veterinary compounding
Veterinary prescriptions with the animal’s species and weight, calculation from the prescribed dose, a veterinary-use label and the required record-keeping.
Customer service
Customer service on WhatsApp and the website about opening hours, delivery and order status, with each conversation stored in the customer’s record. Health questions go to the pharmacist.
Website, e-commerce and marketplaces
The pharmacy’s website, built on VUpharma, with the online store, Mercado Livre, Amazon, Shopee, Magalu, TikTok Shop and other marketplaces connected to lot-based inventory, pricing and invoicing, plus deliveries with shipping quotes and tracking.
Counter and cash register
Counter sales and formula pickup, payment by cash, card or Pix, invoices issued on the spot, and cash register opening and closing by operator.
Pharmacist consultation room
Scheduling of consultations and pharmaceutical services, confirmations and reminders, and the record of each consultation prepared for the pharmacist to review. Health data stays in the patient’s record, visible only to users with access to the area.
Customer relationships
Loyalty and cashback, refill reminders for long-term formulas and prescriber visits, with each customer’s consent.
Drugstore and corporate agreements
Manufactured medicines with barcodes, drug manufacturers’ discount programs, corporate agreements and Farmácia Popular.
Finance and accounting
Accounts payable and receivable, bank statement reconciliation, cash flow by branch and the month-end close with a management P&L and trial balance for your accountant. Each payment waits for your approval.
Invoicing and Brazil’s tax reform
NF-e, NFC-e and NFS-e issued from the billed order, with the IBS and CBS fields, a tax classification for each product set with your accountant, and SPED files. Compliant with Brazil’s tax reform.
Purchasing
Purchase suggestions based on consumption and expiration, supplier quotes, approved purchase orders and lot-based receiving linked to the order.
Quality assurance
POPs, records and documents with versions and reviews approved by the pharmacist, each branch’s licenses and certificates with alerts before they expire, training and self-inspection.
Dashboards
Orders, revenue, inventory, expiration dates and finances for each branch and the network, updated with every entry. Each number opens the record behind it.
The foundation
Branches, access, languages and cloud.
Branches
Inventory data kept separate by branch, master data shared across the branches you choose and each user linked to the branches where they work.
Access areas
Each person only sees in the menu, and only opens, the screens of the areas they have been granted: Pharmacy, Inventory or Administration.
Eight languages
Screens in Portuguese, English, Spanish, French, German, Italian, Japanese and Chinese. The regulatory content is Brazilian: Portaria 344/98, DCB and the Brazilian Homeopathic Pharmacopeia (FHB).
In the cloud
Used in the browser, with no server or database installed at the pharmacy.
Change history
Changes to factors, regulatory flags, shelf life, labels, lots and assays keep the previous version.
Free data migration
We bring over all the data from the system you use today. You review everything before VUpharma goes live.
What stays with the pharmacist
The system records. You decide.
VUpharma and its AI agents work for the responsible pharmacist, never in their place.
01
Assess and approve
Assessing the prescription and approving the preparation are acts of the pharmacist. The system neither assesses nor approves.
02
Set the rules
The stock rules for each category, such as lot control, quarantine and release, are set by the pharmacy. The system only follows what you defined.
03
Approving the migration
The pharmacist reviews the data brought over from the current system and approves it before VUpharma goes live.